Exhibitor Registration

2024 CAEA Fall Conference

November 7-9th 2024

Beaver Run Resort & Conference Center

620 Village Road, Breckenridge, Colorado

Registration Dates: April 3rd to October 10th, 2024

Late Registration: October 11th to October 24th, 2024
Register by October 4th to ensure your name is listed in the Conference App

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EXHIBITORS HOURS

Wednesday: 9:00am to 4:00pm Exhibitor SET UP 

(Exhibitor Hall closed to Participants)

Thursday: 11:00am-4:00pm (Break from 4-6)

Thursday hours evening: 6:00 PM - 8:00 PM Exhibitor Hall Open for Conference Kickoff Exhibitor/participant Reception “Make & Take & Art”

Conference kick off, “Make & Take & Art” is a great time to mingle with conference attendees and highlight your best materials and offerings in a relaxed atmosphere, with cocktails and appetizers provided by CAEA. University, educational institutions and other organizations not able to do a "make and take," please consider some type of game, activity or give away (no raffles please). There will be two cash bars INSIDE the Exhibitor Hall, as well as food passed through the room on trays.  We recommend planning a special project for this night and offer and extra table for you to invite participants to sit down and try out your products for that evening.

Friday: 9:00 AM to 4:00 PM Exhibitor Hall Open

Saturday: 12:00 PM to 3:00 PM Exhibitor Hall Open (ALL exhibitors MUST stay until 3pm on Saturday. If you are unable to attend your booth please notify Lloyd Bourdon BEFORE opening day. *An extra charge may apply if an exhibitor leaves without notification.) 

The Exhibitor Hall is located on the THIRD FLOOR. Registration after 10/11/24 will be charged an extra $100 fee. No registrants will be accepted after October 24th, 2024.

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WORKSHOPS

COMPLETE THIS FORM TO SUBMIT YOUR WORKSHOP PROPOSAL

Workshop proposals are due by June 1st, 2024. If you have any questions please contact Rachael Donnelly rachelcaea@gmail.com.

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WHOVA APP

Please check out our new app WHOVA. We do not provide a program book, but each Exhibitor may add a brochure, video and other content on the app for attendees.

Please watch this video for all the info: Whova Exhibitor guide

Info for sponsors: WHOVA Sponsorship guide

(more info below about the difference between a sponsor and exhibitor)

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BOOTH SIZES AND PERKS

1. Standard Booth Size is approx. 10 x 10 (Businesses can purchase several booths to link together if needed)

2. Junior Booth Size approx. 10 x 5 

• Additional services including extra tables, chairs, electricity and internet available with registration at an additional charge.

• Exhibitor booths are purchased by the lot. Each lot will include one table 6 feet in length, 2 chairs, and a small waste basket.

• Additional services including extra tables, chairs, telephones, and internet available with registration.

 • Exhibitors will receive two meal vouchers ($15 value each) for a standard booth size (10x10) per day, and one meal voucher ($15 value) for a junior booth size (10x5).

• Exhibitors will receive two drink tickets for a standard booth size and one drink ticket for a junior booth size for the Thursday Make & Take, Friday Auction, and Saturday Night Bash.

• Exhibitors are welcome to partake in all food events, Thursday Make & Take, Friday Auction, Saturday morning Breakfast, and Saturday Night Bash. 

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BECOME A SPONSOR

All exhibitors receive the following at no cost:

• Full page Ad (7.5’x10’) in Collage magazine Fall 2024

• Name and Logo on home page and fall conference pages website 

Recommended image dimensions: 500px x 500px (Max 1000px x 1000px)

• Logo on conference signage

Sponsors get everything above plus:

• Full page Ad (7.5’x10’) in all 3 issues of Collage magazine Fall 2024, Winter 2024-2025, Spring 2025

• Scrolling company banner ad on Whova App 

Recommended image dimensions: 700px x 210px (Max 1000px x 1000px)

Cost $500 

Click here for a printable version of the above information

Please click HERE to register for the Sponsor Advertising Package

ALL ADS DUE TO CAEA BY OCT. 1st 2024. Send to CAEAART@gmail.com

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SHIPPING AND FREIGHT INFORMATION

• All UPS, Fed Ex, and freight items should arrive at Beaver Run the week before the conference.

Check with your shipper; most companies handling LTL do not offer Breckenridge as a daily stop. Plan plenty of time for your items to arrive. 

Scheduled pick-ups should be set for Monday, November 11th, 2024.

• For outbound UPS or freight pick-ups, ALL exhibitor are required to have items boxed, palletized, and ready for pick up.

• Exhibitor MUST PREP THEIR SHIPMENTS, using their company's account info.

• PLEASE BRING YOUR OWN BOL, shipping labels, tape, sharpies, and pallet wrap!

All shipments should be sent to:

Beaver Run Resort & Conference Center
Attention: CAEA
620 Village Road
Breckenridge CO 80424

Fee schedule from  Beaver Run Resort

The following charges apply to package delivery and or handling fee charges:

Packages (envelopes, padded envelopes, small boxes, Letters)	$20.00
Luggage, Ski and Snowboard Bags, Large Boxes	$25.00
Event Shipments (One Time Fee)	$25.00
Storage of any package over 5 days	$5.00 per day
Pallet Shipments requiring Storage	$120.00
Pallet Storage over 5 days	$30.00 per day
Bellman Delivery	$5.00 per package
Handling Fee of Inbound/Outbound/ Pre Paid Labels/Kit Lender	$10.00

Contact us about any questions, concerns, scheduling or shipping questions. Kelly Mansfield at vendors.caea@gmail.com with any questions.

t up for advertising materials. Your brochure and or supplies can be mailed to Breckenridge and will be set out on a multi-venue table. You are responsible for shipping and receiving fees. Please send the materials to the conference site by Tuesday, November 1st, we will keep the materials stocked and on display.