General Conference Vendor Information
• Vendor set up is Thursday, November 4th, from 9:00am to 4:00pm.
• Vendor space is purchased by the lot. Each lot will include one table 6 feet in length, 2 chairs, and a small waste basket.
• Additional services including extra tables, chairs, telephones, and internet available with registration.
• Vendor Hall will be open Thursday, November 4th from 5:30pm to 7:00pm; Friday, November 5th from 9am to 4:00pm; and Saturday, November 6th from 8:00am to 1:30pm. There will be no lunch break on Friday, November 5th, so conference attendees will have time to spend with vendors between workshop sessions. Vendors are welcome to leave booths as needed for breaks & food.
• We encourage all vendors to present a workshop. You may contact conference schedule coordinator, Kim Chlumsky at kimberlycaea@gmailcom.
• We have gift giveaways and thank our vendors and sponsors at the Saturday Night Bash. We encourage donations for this event. Please be sure to set something aside and give it to Lloyd when you finish setting up.
• If your company is interested in exclusive sponsorship of a CAEA event, please contact CAEA Past President Vanessa Quintana at sayhayes@mac.com.
• Vendors are requested to NOT have give-aways, drawings, or other freebies during the Thursday night event. If your company is selling anything, you are welcome to do so on Thursday night.
• Vendors will receive two meal tickets for a standard booth size per day, and one meal ticket for a junior booth size.
We offer 2 both sizes.
1. Standard Booth Size is aprx. 10 x 10
2. Junior Booth Size aprx. 10 x 5 - limited availability/ perhaps 5 or so of these will be available on a more limited basis.
• Additional services including extra tables, chairs, telephones, and internet available with registration at an additional charge.
Booth Prices
Junior Booth Non Profit – $300.00 5x10
Junior Booth Business – $400.00 5x10
One Space Booth Non-Profit – $400.00 10 x 10
One Space Booth Business – $500.00 10 x 10
Two Space Booth Business – $800.00 10x20 space with two tables and two chairs
Two Space Booth Non-Profit – $700.00 10x20 space with two tables and two chairs
Three Space Booth – $1,100.00
Four Space Booth – $1,400.00
One Space Junior Booth - Thursday Only – $150.00 One space booth (5x10) available for set up for Thursday night Make and Take only
Materials Table/no attendance – $75.00 We have an information table set up for advertising materials. Your brochure and or supplies can be mailed to Breckenridge and will be set out on a multi-venue table. You are responsible for shipping and receiving fees. Please send the materials to the conference site by Tuesday, November 2, we will keep the materials stocked and on display
• Additional services including extra tables, chairs, telephones, and internet available with registration at an additional charge.
• Vendor booths are purchased by the lot. Each lot will include one table 6 feet in length, 2 chairs, and a small waste basket
Advertisements in Program book
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Publication in Fall Collage and Conference Program 7.5"x10"
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Publication in Fall Collage and Conference Program 5" x 7.5"
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Publication in Fall Collage and Conference Program 3.7" x 5"
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Publication in Fall Collage and Conference Program
• For outbound UPS or freight pick-ups, ALL vendors are required to have items boxed, palletized, and ready for pick up. VENDORS MUST PREP THEIR SHIPMENTS, using their company's account info. PLEASE BRING YOUR OWN BOL, shipping labels, tape, sharpies, and pallet wrap!
• Please make sure that booth numbers are listed on the packages (this will be emailed to you)
• Please send the BOL to jolson@beaverrun.com
• Beaver Run Resort has a loading dock, but can accept trucks with or without a liftgate
• Beaver Run has secure storage for incoming and outbound packages.
• Beaver Run has pick up for prepaid labels and they can process shipping onsite
• Vendors need to fill out the shipping form for the handling fee on all packages going out either by prepaid lable or Beaver Run processing the shipment.
• Click here for shipping form
Robin Wolfe at vendors.caea@gmail.com.
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