EXHIBITORS PLEASE REGISTER HERE
Beaver Run Resort & Conference Center
Late Registration: October 11th to October 24th, 2024
Register by October 4th to ensure your name is listed in the Conference App
EXHIBITORS HOURS
Wednesday: 9:00am to 4:00pm VENDOR SET UP
(Vendor Hall closed to Participants)
Thursday: 10:00am-4:00pm (Break from 4-6)
Thursday hours evening: 6:00 PM - 8:00 PM Vendor Hall Open for Conference Kickoff Exhibitor/participant Reception “Make & Take & Art”
Conference kick off, “Make & Take & Art” is a great time to mingle with conference attendees and highlight your best materials and offerings in a relaxed atmosphere, with cocktails and appetizers provided by CAEA. There will be two cash bars INSIDE the Vendor Hall, as well as food passed through the room on trays. We recommend planning a special project for this night and offer and extra table for you to invite participants to sit down and try out your products for that evening.
Friday: 8:00 AM to 4:00 PM Vendor Hall Open
Saturday: 12:00 AM to 4:00 PM Vendor Hall Open
The Exhibitor Hall is located on the first floor. Registration after 10/11/24 will be charged an extra $100 fee. No registrants will be accepted after October 24th, 2024.
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WORKSHOPS
COMPLETE THIS FORM TO SUBMIT YOUR WORKSHOP PROPOSAL
Workshop proposals are due by June 1st, 2024. If you have any questions please contact Rachael Donnelly rachelcaea@gmail.com
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WHOVA APP
Please check out our new app WHOVA. We do not provide a program book, but each Exhibitor may add a brochure, video and other content on the app for attendees.
Please watch this video for all the info: Whova Exhibitor guide
Sponsors click here for your info: Whova Sponsorship guide
(more info below about the difference between a sponsor and exhibitor)
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BOOTH SIZES AND PERKS
1. Standard Booth Size is approx. 10 x 10
2. Junior Booth Size approx. 10 x 5
• Additional services including extra tables, chairs, electricity and internet available with registration at an additional charge.
• Exhibitor booths are purchased by the lot. Each lot will include one table 6 feet in length, 2 chairs, and a small waste basket.
• Additional services including extra tables, chairs, telephones, and internet available with registration.
Exhibitors will receive two meal vouchers for a standard booth size per day, and one meal vouchers for a junior booth size.
• Exhibitors will receive two drink tickets for a standard booth size and one drink ticket for a junior booth size for the Thursday Make & Take, Friday Auction, and Saturday Night Bash.
• Exhibitors are welcome to partake in all food events, Thursday Make & Take, Friday Auction, Saturday morning Breakfast, and Saturday Night Bash.
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Booth Prices
Junior Booth Non Profit – $450.00 5x10
Junior Booth Business – $550.00 5x10
One Space Booth Non-Profit – $550.00 10 x 10
One Space Booth Business – $650.00 10 x 10
Two Space Booth Business – $950.00 10x20 space with two tables and two chairs
Two Space Booth Non-Profit – $850.00 10x20 space with two tables and two chairs
Three Space Booth – $1250.00
Four Space Booth – $1,550.00
One Space Junior Booth - Thursday Only – $250.00 One space booth (5x10) available for set up for Thursday night Make and Take only
Materials Table/no attendance – $175.00 We have an information table set up for advertising materials. Your brochure and or supplies can be mailed to Breckenridge and will be set out on a multi-venue table. You are responsible for shipping and receiving fees. Please send the materials to the conference site by Tuesday, November 1st, we will keep the materials stocked and on display.
• Additional services including extra tables, chairs, telephones, and internet available with registration at an additional charge.
• Vendor booths are purchased by the lot. Each lot will include one table 6 feet in length, 2 chairs, and a small waste basket
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BECOME A SPONSOR
All exhibitors receive the following at no cost:
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Full page Ad (7.5’x10’) in Collage magazine Fall 2024
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Name and Logo on home page and fall conference pages website Recommended image dimensions: 500px x 500px (Max 1000px x 1000px)
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Logo on conference signage
Sponsors get everything above plus:
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Full page Ad (7.5’x10’) in all 3 issues of Collage magazine Fall 2024, Winter 2024-2025, Spring 2025
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Scrolling company banner ad on Whova App Recommended image dimensions: 700px x 210px (Max 1000px x 1000px)
Cost $500
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SHIPPING AND FREIGHT INFORMATION
Check with your shipper; most companies handling LTL do not offer Breckenridge as a daily stop. Plan plenty of time for your items to arrive.
Scheduled pick-ups should be set for Monday, November 11th, 2024.
• For outbound UPS or freight pick-ups, ALL vendors are required to have items boxed, palletized, and ready for pick up.
• VENDORS MUST PREP THEIR SHIPMENTS, using their company's account info.
• PLEASE BRING YOUR OWN BOL, shipping labels, tape, sharpies, and pallet wrap!
Beaver Run Resort & Conference Center
Attention: CAEA
620 Village Road
Breckenridge CO 80424
Kelly Mansfield at vendors.caea@gmail.com.
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