CAEA TIMELINE
JANUARY
· President’s report to Pacific Region Vice President January 8th
· All council members and executive board members complete awards nomination packets and turn in to awards chair by February 15th
· Student teaching scholarship applications due to the President by Jan.15th
· President confirms fall conference dates, provides tax information to venue, and makes deposit with Beaver Run
Conference Center
· Check Adobe Online Subscription
· Approve and Pay for Youth Art Month Flag
· Deposit made to Beaver Run for Fall Conference- May be made in previous fall
· Book travel for NAEA convention in March.
· www.caeaco.org domain renewal
· YAM chair discusses activities for the state for march youth art month and confirms show details
· YAM chair sends invitations out for March show
FEBRUARY
· Executive Council meeting
· Representative Council meeting (New representatives and outgoing representatives attend.)
· Newly elected members orientation will meet the Friday before the Representative Council Meeting.
· Spring Collage deadline – February 1st, President’s Message due to Collage Editor.
· Winter Collage published
· Midwinter conference organized by rep and president.
· Checks made out to Midwinter Conference artists
· President-elect begins soliciting master class artists for fall conference (10)
· Payments to Collage Editor, Copy Editor, and Layout Design
· All council members and executive board members complete awards nomination packets and turn in to awards chair by February 15th
· Scholastic art show hung
· Treasurer renews CAEA insurance policy
· Book Beaver Run for Summer Retreat
· Treasurer sends tax information to accountant
MARCH
· Fall Conference workshop proposals open
· YAM Capital Show
· President’s report to Pacific Region Vice President March 21st
· CAEA representative council members and executive council members solicit presentation/workshops from other CAEA members, colleagues, artists in community, etc.
· President attends NAEA convention with president-elect as Colorado voting delegate.
· YAM representative attends NAEA convention, hangs YAM flag, attends NAEA YAM events
· Treasurer files non-profit status with Colorado Secretary of State. "Charitable Organizations" report and the info comes directly off of the year-end Quicken report
APRIL
· Executive Council meeting
· Representative council meeting- Sign up for conference committees & vote on CAEA awards
· Payments to Collage Editor, Copy Editor, and Layout Design
· NAEA Conference scholarship payment- as reimbursement for NAEA expenses up to $1000.00
· Spring Collage published
· Hospitality chair solicits donations for conference swag
· Awards chair notifies award nominees of results
MAY
• Art Source summer orientation meeting
• President’s report to Pacific Region Vice President May 11th
• President -Conference presenters notified and given dates/times/room assignments
• President works with conference committee task force chairs as needed
• Awards chair notifies winners of what is needed for awards luncheon
• Renew non-profit status- can only be done after taxes are completed, and is due in May
• Pay accountant for taxes
• Secretary of State filing
• Book travel and lodging for National Summer Leadership Conference in Late July
• NAHS Leadership Day vendor registration opens
JUNE
· President works with conference committee task force chairs as needed
· Pre-registration begins online for fall conference
· Deadline for fall conference workshop proposals- Executive council completes fall conference schedule
· Executive Council retreat
JULY
· President’s report to Pacific Region Vice President July 11th
· President works with conference committee task force chairs as needed
· President-Elect- Master classes scheduled and master artist receive contracts
· Pacific Regional Leadership Meeting – CAEA President attends
· Place fall conference information and schedule online
· Pre-registration begins online for fall conference
· Fall conference program book completed and placed online
· Payments to Collage Editor, Copy Editor, and Layout Design
· Awards chair order awards plaques
AUGUST
· Fall Collage deadline – August 1st, President’s Message due to Collage Editor
· Pre-registration continues on line for fall conference
· President works with conference committee task force chairs as needed
· Registration for NAHS Leadership Day opens
· Press releases for awards sent out to media outlets
SEPTEMBER
· Representative Council meeting
· Pre-registration continues on line for fall conference
· President works with conference committee task force chairs as needed
· Conference book task force chair complete conference book and take to printers
· Nominate member and/or members for an open CAEA representative council or executive board position – provide all contact information – make sure you, as the nominator have notified the person and he/she is willing to run
OCTOBER
· Pre-registration continues on line for fall conference- ends two weeks prior to conference
· Registrar prints conference participant badges
· President-Elect submits ballot and bios to President for electronic election
· President-Elect creates Google Drive Election form and sends to membership before conference
· President-Elect ensure that all members who have been nominated for an elected position have submitted all the proper
documents including biography and heads shot· Fall Collage published
· NAHS Leadership Day
· NAEA Award Nominations Due October 1st, submitted to NAEA
· President works with conference committee task force chairs as needed
· Fall conference program book sent to printer
· Verify Arapahoe Community College as Midwinter conference site- Angela Belt is current contact
· Payments to Master Class Artists ready for conference.
· Administrative stipends for fall conference
· Keynote stipends ready for fall conference
· Awards program books
· Fall Conference Program Book
NOVEMBER
· President’s report to Pacific Region Vice President November 23rd
· CAEA Elections will run the week of Conference. Election results will be tallied and announced at the Conference Wrap-Up
meeting. 2020 will be Divisional for the 2021-2023 term; 2021 will be Regional and Executive for the 2022-2024 term
· Board ratifies election slate presented by president-elect
· Payments to Collage Editor, Copy Editor, and Layout Design
· YAM flag competition physical works due at conference by 4:00, teachers take home ALL physical work Saturday afternoon
· Executive Council judges YAM submissions at conference Friday 4:30 (overall flag winner, HS level winner, MS level winner,
ELEM level winner, 10 additional works for NAEA), YAM coordinator photographs ALL works and supports jurors, notates winners· President-elect contact nominees and get bios for the ballot
· President-elect works to gain nominees for all open positions with help from executive board and representative council members
· YAM: Request State Capitol Site, request gubernatorial proclamation, find out new YAM theme from CFAE, update flag competition details, update all website information
· Pay for yearly Breckenridge Storage contract
· Book lodging and registration for NAEA convention in March
DECEMBER
· Executive board meeting
· YAM Coordinator: Order flag, print/mat artworks for March show and NAEA, submit article about winners to Collage
· Winter Collage deadline – December 1st, President’s Message due to Collage Editor
· Colorado scholastic art and writing awards entry deadline
· NAEA position statement review by President
· Midwinter Conference artists organized
· Renew Wild Apricot contract
· Youth Art Month Flag design winner- sent to Custom Flag Company. High Resolution Art Work sent and approved
· Review and Pay Fall Conference Bill
· Payment of Scholarship to the Colorado Art Educator of the Year to attend NAEA
· Review Fall Conference contract for next year
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